Entitlement of Delegates and Information about NCCPA AIC

NATIONAL CO-ORDINATION COMMITTEE

OF PENSIONERS  ASSOCIATIONS.

13-C Feroze Shah Road,

New Delhi. 110 001.

Website: nccpahq.blogspot.in.

E mail: nccpahq@gmail.com.

PRESIDENT:       COM.SHIV GOPAL MISHRA.(97176 47594)

SECY. GENERAL:          COM.K.K.N.KUTTY. (98110 483030

Dated:  12^th September,, 2019

Dear Comrades,

We were not favoured with a reply to our communication  by many seeking information regarding membership and remittances,  though we sent that letter a few months back.  In the absence of the requisite details we could not prepare the due statement  of subscription. Now that the Conference is slated for November, 2019, it would not be possible to wait for the reply indefinitely.

The undersigned had been to Jaipur to have an interaction with the comrades of the host unit of the 4^th All India Conference, i.e. CGPA, Jaipur.  The host unit has booked the venue for the conference  and 37 rooms to accommodate the guests.  It would be sufficient only to house about 150-170 delegates at the maximum.  Taking into account the physical condition of our delegates, we have requested that every delegate is to be provided with folding cots and proper beddings.  Jaipur will be very cold during November and the climate can go into a worse mould.  All Com. Delegates  must  therefore be requested to carry sufficient warm clothing ..  A detailed itinerary has been prepared for the conduct of the conference  and the same is enclosed.  The host unit and the CHQ will expect the co-operation from all concerned. Delegates may submit their views in writing if it could not be presented within the time frame decided upon by the Presidium.

We have decided to allot one delegate for every 500 paid up membership with a minimum of one delegate for each unit.  We have annexed the list of membership of each affiliate and State unit as  has been informed to us either orally or in writing.  Some details have been taken from the records of the last conference   On the basis of this information, the dues are computed.  The dues are to be cleared at the latest by 10.10.2019.  If there is any discrepancies, the same may be brought o our notice immediately for necessary correction.  We have indicated the maximum number of delegates if the dues are paid in full. Taking into account, the financial difficulties, we request all affiliates and State Units to clear the dues as early as possible.

Some of the affiliates and State Units have enquired about observers being permitted to attend the conference.   We have discussed the mater with our host unit. The observers would be permitted, provided they are able to make detheir own arrangements for stay at Jaipur  They will of course will be provided food at the conference venue if informed in advance.

Kindly intimate the journey details to the host unit as also the CHQ through e mail. This will help us in extending help and assistance, when they reach Jaipur.  Remittances are to be made to the savings bank account the details of which are mentioned hereunder.  After transferring the amount, the payer  may intimate the details to the treasurer by post to issue receipt.

with Greetings

Yours fraternally,

K.K.N.Kutty

Secretary General.

S.No	Name	Members	Due	Paid	Balance	Entitlement if fully paid Due
1	AlPRPA	10000	30000	28850	1150	20
2	AIBDPA	10000	30000	43500	nil	20
3	ITPF	4500	9300	9300	nil	9
4	Audit	1700	1700	..	1700	3
5	Fedn of CGPA, Kolkotta	3000	9000	4320	4680	6
6	Coffee Board	1600	3200	..	3200	3
7	CGPA, Kerala	14000	42000	15000	17000	28
8	CGPA, Kolkotta	15000	45000	25000	20000	30
9	CGPA, Hyderabad	15000	45000	..	45000	30
10	NCCPA, H.P. Unit	600	600	..	600	1
11	Ground Water Board	1000	2000	..	2000	2
12	Railway Pensioners, Ajmer	400	1200	..	1200	1
13	CGPA, Nagpur	1500	4500	1500	3000	3
14	Postal A/cs, Nagpur	400	1200	765	435	1
15	CGPA, Rajasthan  Jaipur	10000	30000	20000	10000	20
16	CGPA Indore	430	1290	430	860	1
17	CGPA Khandwa	400	1200	300	900	1
18	UCGP Assn, Hooghly	300	900	300	600	1
19	CGPA Chitorgarh	400	1200	400	800	1
20	Civil Audit and Accounts.Nagpur	300	900	300	600	1
21	Central & State Pensioners Assn, Nagpur	2000	6000	3000	3000	4
22	PNB Pensioners Assn	6000	6000	6000	nil	12

Name of the Bank:     Syndicate Bank.

Branch Name:  India Park Branch, RZ 44331. Street No. 24, Sadh Nagar, Palam Colony, New Delhi. 110 0045.

MICR Code:                110025329

IFSC No.                     SYNB 0009188

Account  No.               91882010026870

Account is the joint name of the Finance Secretary and Secretary General i.e. Harbajan Lal Sidhu and K.K.N. Kutty.

ALL INDIA CONFERENCE OF NCCPA .

                                                   

1.       The Conference, , will be held at Jaipur on 1^st and 2^nd Nov. 2019

2.       The Conference shall commence at 10.30 AM on I.11. 2019.

3.       Delegates are expected to reach on Ist morning or 31^st October, night as the case may be.  The reception committee will arrange for breakfast  on 1^st at 8.00AM upto 9.30 AM.

4.       Flag hoisting at 10.00AM.

5.       Delegates who have reached on 31^st  will be provided morning tea/coffee with and without sugar at 6.00AM latest. 

6.       The inaugural session, which will commence at 10.30AM shall be concluded at 1.30PM. on Ist. Nov. 2019.

7.       Lunch will be served at 1.30 PM  to 3.00 PM.

8.       The National executive will meet at 3.00PM and shall conclude its deliberation by 4.30PM.

9.       The subject session will commence at 5.00PM  after the tea and snax are served.

10.   Secretary General will present the report and  the Treasurer the accounts.  The Conference will decide upon the various committees to conduct the subject session.  Viz. Credential, Steering, resolution  committees etc

11.   The delegates will submit the names of those who want to participate in the deliberation and present their views to the Presidium by 9.00PM on I.11.2019.

12.   The business session on Ist November, 2019 will be concluded at 8.30 PM and shall break for dinner.  The dinner will be served upto 10.30 PM on Ist November, 2019.

13.   Proceedings will be conducted by a Presidium consisting of President, Working President and Vice Presidents.

14.   The Presidium will normally permit one delegate from each state/affiliate and other if time permit.

15.   On 2^nd November, the session will commence at 9.30AM and therefore breakfast will be served between 7.30 and 8.30AM. 

16.   There will be a tea break on 2.11.2019 at 11 AM  and the conference will be reassembled at 11.30 AM.

17.   The deliberations will be concluded by 1.30PM which will be followed by the summing up and reply by the Secretary General.

18.   Lunch break on 2.11.2019 will commence at 2.00 PM ;

19.   The session will recommence at 3.00 PM.to consider other items in the agenda.

20.   Election of new office bearers at 4.00PM.

21.   The tea will be served at 3.00 PM before the  recommencement of the Conference.

22.   Conference is expected to be concluded latest by 5.30 PM followed by tea and snax.

23.   The time schedule is tentative and shallbe altered by the Presidium to meet exigencies.

24.   Dinner will be provided at 8.30 PM on 2.11.2019.

25.   For the convenience of the delegates who are to leave early, the reception committee may make arrangements to pack their dinner if request is made on 1.11.2019.

26.   The host unit will make arrangements to provide  accommodation  from 3.00PM on 31^st October and upto 10.30AM on 3rdNovember, 2019.

27.   On ly Tea and Snax and dinner will be served on 31^st October, 2019. 

28.   Similarly only break-fast will be served by the host unit on 3.11.2019.

29.   Those who require room, accommodation, food etc. on 31^st October, 2019 and 3^rd November, 2019 must  pre-book the same.  Arrangements will be made by the host Unit only for those who requisition it for 31^st October, 2019 and 3^rd November, 2019.

30.   Morning tea (with biscuits)/confee with  and without sugar, break-fast, Lunch, tea and snax in the morning and evening, dinner  on 1^st and 2^nd November, 2019 will be provided by the host unit to all.

31.   The arrangements on 31^st October, 2019 and 3^rd November will only for those who have pre-booked it.

32.   Delegates fee:   Rs. 800 per delegate and Rs.500 per observer.

33.   Since all the delegates will be beyond the age of 60 and are supposed to be suffering from some ailments, room with certain minimum facilities will have to be provided.  , like,  toilets, , hot water, drinking water etc.  

34.    Conference venue may be provided with the following;

(a)    Computer or laptop

(b)   Internet, wifi facility

(c)    Stationery- computer paper, printing machine, etc.

(d)   A dedicated shop for  photocopy facility

(e)   An experienced comrade for ticket booking or the counter of a reputed travel agent’

(f)     Facility of a travel agent for local sight seeing at the delegates’ cost.

(g)    Primary health care facility.  A Doctor at least  twice a day on Ist and 2^nd November, 2019.

(h)   Facility of a small shop ( either dedicated or at the venue) where the small daily needs are made available.

(i)      A dedicated shop near the venue for general medicines or prescribed medicines.

(j)     Conveyance: One or two standby car.

(k)    One comrade, who can book ola or uber cars for the delegates.

(l)      Engage 10-15 young working comrades to help the delegates, who may  have their own motor bikes etc.

(m) Provide paper towels,waste basket at as many places as possible.

(n)   Provide,if possible, chairs at the conference venue with writing facility.

(o)   Provide a small shoulder bag for the deleagates to keep  the documents, writing pad, pen etc.

(p)   Provide badges for delegates, observers, guests  in separate designs.]

(q)   Observers are permitted in the conference with the specific sanctionof the Sectt. 

(r)     Register of attendance at the conference venue. To be signed by all the delegates.

(s)    Registration committee to commence work from 31^st October, 2019 and shall continue upto 11.00 PM and will restart at 6.00AM the next day.

(t)     NCCPA will give details of the delegates, Register of the registration committee shall have the following information from the delegates.  Sl.No. Name, State/affiliate representing. Mobile No. Receipt No of delegation fees remitted.

(u)   The reception committee will send in a communication indicating the arrangements made, the venue address, telephone numbers etc to all the affiliates and state units  as early possible.  They may requisition the following information to be supplied to them latest by 15.10.2019.

(i)                  Name

(ii)                State/affiliate

(iii)               Date and time of reaching Jaipur

(iv)              Mode of transport  and its arrival time at Jaipur.

(v)                Whether accommodation and food needed on 31.10.19 and 1.11.2019.

(vi)              Date and time of departure

(vii)             Whether interested in Jaipur sight seeing at own cost on 3.11.2019.

(viii)           Languages spoken

(ix)              Whether accommodation at own cost is needed after 3.11.2019 and if so the range of room rent prepared to pay

(x)                Whether suffering from any ailments, if so details thereof

(xi)              Advice them of the climatic condition of Jaipur in November and caution them of the dress needed.

(xii)             Intimate them that only North Indian Vegetarian food will only be available.

(xiii)           Ask the kitchen in charge to reduce spices and sugar in food prepared.

(xiv)           Tea or Coffee without sugar is a must and must be provided for.

(xv)            Ensure that delegates are taken from the railway station, bus stand or airport as the case may by the conveyance provided by the transport committee.  They may be dropped for departure and collect all requisite details from them

(xvi)           Advise the delegates to prepare their speeches if they wish to deliver at the Conference in writing and bring sufficient copies for circulation.  Even after the oral speech, such written documents maybe circulated.

(xvii)         Please consult a dietician and prepare an appropriate diet for those who are suffering from diabetic.  Collect the conformation from the delegates if explore whether it could be provided or not.

(xviii)   Reception committee may be requested to provide a small conference hall at the venue for the conduct of the NE or sect. Meeting during the conference. As far as possible, the Sectt. members may be provided accommodation at the same place.